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How to run a first meeting
Posted by Kian on August 01, 2008

So you’ve decided to start a conservative student publication. You have the drive, the training, and the materials to make it thrive; now you need a staff to put it all together. One of the most important things you can do to secure a sizable and effective staff is to run a good inaugural meeting. Remember, first impressions go a long way. When you meet for the first time, make sure every staff member and editor is on the same page as to what the organization is about. You must all understand and be ready to employ your mission statement, but you should also lay a base for what is going to be a fun and social organization. The most important things to remember about running an effective first meeting is to identify the people that are willing to go the extra mile to help the organization and to stay on topic. Student groups too often digress into talking about other issues, both personal and scholastic, and take away from the discussion of the publication. Develop an agenda prior to the meeting with a codified list of topics to be covered during your allotted time. Your meeting should last no longer than 45 minutes to ensure you are handling issues succinctly and keeping your audience engaged. Since this meeting is likely the first time you’ll have a good deal of people in one place, it’s the best time to determine positions with the organization. Create an organizational chart with the positions you’d like to see filled (Publisher, Layout Editor, etc.) and decide who will take the appropriate jobs. Give everyone a title and make part of the paper their own. When a student is given specific responsibility they are more likely to do their job well. Lastly, make sure to put a personal touch on your meeting. Befriend those that you’ll be working with, because you’ll be seeing a lot of them after this. You’re about to change your campus, you might as well have some fun doing it.

~Kian Barry

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